WHEREAS the Kentucky postsecondary education institutions, the Kentucky Council on Postsecondary Education (CPE), and, the Governor’s Office for Technology (GOT) have entered into a consortium arrangement to provide basic network services; and
WHEREAS the Kentucky Information Highway (KIH) and the Kentucky Postsecondary Education Network (KPEN) require close coordination and cooperation between and among the public and private postsecondary education institutions, the CPE and the GOT; and
WHEREAS the complexity of technology-related issues requires active communication and coordination; and
WHEREAS the complexity of the issues surrounding the continuing and future development and operation of the two networks requires close consultation among the various parties;
NOW THEREFORE, BE IT AGREED BY THE PARTIES there is created the Postsecondary Education Technology Advisory Committee (PETAC) to advise the CPE and the GOT on technology-related issues within the postsecondary education community.
||Article 1: Purpose
The PETAC shall advise the Council on Postsecondary Education and, as appropriate, the Governor’s Office for Technology on technology-related matters for postsecondary education including, but not limited to: the operation of the KPEN and the KIH; development of future technology initiatives for postsecondary education; development of standards for technology acquisitions, as appropriate; recommendations on the criteria for access to technology-related funds; and, recommendations for the performance and monitoring of the KPEN and KIH.
||Article 2: Membership
The PETAC shall consist of seventeen (17) representatives of whom fifteen (15) are voting members representing the following organizations and in the following numbers:
||1 Representative from each of the eight public universities selected by the president;|
||1 Representative from the KCTCS selected by the president;|
||1 Representative from the Council on Postsecondary Education selected by the president;|
||2 Representatives of the private, independent postsecondary education institutions selected by AIKCU; |
||1 Representative to be selected by the Commonwealth’s Chief Information Officer;|
||1 Representative to be selected by the Commissioner of Education;|
||1 Representative to be selected by the Executive Director of Kentucky Educational Television|
||Total Voting Members|
In addition to the regular, voting members of PETAC, the Director of the KYVL and the Chief Academic Officer of the KYVU shall be ex-officio, non-voting members of the Committee.
The official representative may designate an alternate to attend Committee meetings and conduct business on behalf of the institution.
||Article 3: Operating Guidelines
- The representative of the Council staff selected by the President of the Council shall be the convener. The PETAC shall meet at the call of the Convener.
- A special meeting shall be called by the Convener upon receiving a written request from six of the voting members of the committee requesting such a meeting.
- The Council staff shall publish an agenda of the meeting and distribute the agenda prior to the meeting.
- The Committee may consider any matters deemed appropriate by a majority of the committee without regard to the published agenda.
- All recommendations of the Committee shall be advisory to the Council.
- The Committee may create workgroups to study particular issues and may call upon additional people beyond the committee to work on these issues. On issues of interest to other segments of the postsecondary education community, the Committee shall seek adequate and equitable representation of those interested groups on a workgroup.
- The members of the Committee may, at their discretion, ask other members of their staff to attend meetings.
- Committee members shall refrain from voting on issues that do not directly affect their institution or agency.
- Each group or institution shall be represented by one person; only that person or that person’s designee shall be eligible to vote.
||Article 4: General
- The Council agrees to consult regularly with the Committee on technology-related issues.
- The institutions agree to participate in discussions of technology-related matters and to provide the Council with advice on the current operation and future direction of technology for the postsecondary education system.
- Institutional representatives are not required to take positions or vote on matters. It is expected that institutional representatives will discuss issues with institutional presidents and other institutional constituent groups.
- Votes of the Committee are advisory and are not binding on their institutions or groups.
- The Council and the institutions reserve the right to act independently, if necessary.