Enrollment Type 3: Class Record

1

1

Form - 3

(form)

Numeric

(1 digit)

Indicates the collection file. Must be the first field in every detail record. Enter 3 for records. Cannot be blank.

2

8

Institution ID

(fice)

Numeric

(8 digits)

The institution’s 8-digit FICE code. Must include all leading or trailing 0s if applicable and cannot be blank. 

Refer to Table 1 for FICE codes.

10

5

Course Prefix

(crse_prefix)

Alphanumeric

(Max 5 chars)

The course prefix as listed in the institution's catalog. Must be left-justified. Allowed characters: letters, periods (.), hyphens (-), underscores (_), and ampersands (&).

Example: ENG for ENG 101 Composition I

15

5

Course Number

(course)

Numeric

(5 digits)

The course number as listed in the institution's catalog. Must be left-justified. Allowed characters: letters, periods (.), hyphens (-), underscores (_), and ampersands (&).

Example: 101 for ENG 101

20

5

Blank

Blank

No data should be entered in this field.

25

1

Dual Credit Student

(dual_credit)

Alphabetic

(1 character)

Indicates whether a high school student (Classification 20) is enrolled in a course awarding both high school and college credit.

Y — Student is enrolled in a dual credit course

N — Student is not enrolled in a dual credit course

26

1

High School Teacher of Record

(hs_teach)

Alphabetic

(1 character)

Indicates whether the course is taught by a high school teacher of record.

Y — Course is taught by a high school teacher of record; columns 146–151 (Faculty Employment, Graduate Student, Faculty Tenure Status, and Faculty Title) must be left blank

N — Course is not taught by a high school teacher of record

27

4

Minimum Credit Hours

(min_hours)

Numeric

(XXXX)

The minimum number of credit hours for the course. For courses with a fixed credit hour value, report that value here. For variable credit courses, report the minimum here and the maximum in columns 31–33. Right-justify and zero-fill to two decimal places.

Example: 3 credit hours = 0300

31

3

Maximum Credit Hours

(max_hours)

Numeric

(XXXX)

The minimum number of credit hours for the course. For courses with a fixed credit hour value, report that value here. For variable credit courses, report the minimum here and the maximum in columns 31–33. Right-justify and zero-fill to two decimal places.

Example: 3 credit hours = 0300

34

1

On/Off-Campus Classification

(on_off_campus)

Numeric

(1 digit)

The instructional location classification for the course.

Valid Values:

• 1 - On-Campus: Courses taught at the institution's main campus
• 2 - Off-Campus: Courses taught at any site other than the main campus, including extended campuses
• 3 - Distance Learning: Courses taught entirely online

Additional Rules:

• Off-campus courses must include the specific site code from Table 18 in columns 47–49. If the site is not listed, assign the next available numeric code and submit descriptive information to CPE.
• Courses with both on-campus and off-campus instruction are classified as on-campus only if at least 50% of instruction occurs on-campus.
• Distance learning courses with any in-person component should be classified based on the location of that in-person component.
• Exchange students (IES 333, NES 333) follow the same on/off-campus classification rules based on their enrollment location.

35

3

Blank

Blank

No data should be entered in this field.

38

3

Number of Students

(number_students)

Numeric

(3 digits)

The total number of students enrolled in the course. Zero-fill (e.g., 005, 120).

41

1

Distance Learning Provider

(dl_provider)

Alphabetic

(1 character)

The provider of the distance learning course.

Valid Values:

• I - Institutionally provided course
• K - Kentucky Virtual Campus (KYVC)
• O - Other organization providing the course
• N - Not a distance learning course

42

1

Primary Distance Learning Mode of Delivery

(dl_mode_delivery)

Alphabetic

(1 character)

For each distance learning course, indicate the primary method of instructional delivery using the appropriate code from Table 6.

43

2

Course Level

(course_level)

Numeric

(2 digits)

The level of complexity or expected student comprehension for the course. Each course must be assigned only one course level, based on the intended degree of complexity rather than the classification of enrolled students.
Refer toTable 8 for valid codes.

45

2

Regional Postsecondary Education Centers

(reg_center)

Numeric

(2 digits)

The location code for courses taught at one of the six official Regional Postsecondary Education Centers or the University Center of the Mountains. Refer to Table 17 for valid codes. Leave blank if the course is not taught at one of these centers.

47

3

Off-Campus Sites

(off_campus_site)

Numeric

(3 digits)

The off-campus site code from Table 18. If a site is not listed, assign the next available numeric code and submit the required details to CPE. If a student takes courses at multiple sites, report the site where 50% or more of the program is delivered; if no single site meets that threshold, report the main site.

Note: This information is reported in the Type 2 file for public four- and two-year institutions

50

1

Developmental

(remedial_code)

Numeric

(1 digit)

For developmental courses, report the appropriate code (1, 2, 3, 4, or 0) from Table 16. Leave blank if the course is not developmental.

51

1

Supplemental/Enrichment Course

(supplemental_course)

Numeric

(1 digit)

Report the type of supplemental instruction provided using the appropriate code from Table 16. Each code corresponds to the specific college readiness need being addressed. Leave blank if no supplemental instruction is offered.

52

5

College Department

(college_department)

Alphanumeric

(Max 5 chars)

College Department — Optional

The code representing the college department associated with the course. This field helps identify and organize courses by area of study within the institution. Leave blank if not reported.

Examples: MATH 101 → MATH1 or MT101; ENG 100 → ENG1 or EN100

57

1

Blank

Blank

No data should be entered in this field.

58

1

Kentucky virtual campus

(kyvu)

Alphabetic

(1 character)

Indicates whether the course uses Kentucky Virtual Campus (KYVC) services.

Y — Course uses KYVC services

N — Course does not use KYVC services

59

15

Course Reference Number

(inst_course_ref_num)

Alphanumeric

(Max 15 chars)

Report the institution-assigned number that identifies the specific course, section, and semester.

74

5

Semester

(sem)

Numeric

(5 digit)

The academic semester being reported, expressed as a 4-digit year followed by a single-digit semester code (YYYY#).

Semester Codes: 1 — Summer, 2 — Fall, 3 — Spring

Example: 20252 = Fall 2025

79

2

Course CIP code

(cip)

Numeric

(2 digits)

Enter the 2-digit CIP code as it appears on the institution’s course inventory file.

81

50

Course Title

(course_title)

Alphanumeric

(Max 50 chars)

The course title as it appears in the institution's catalog, in all capital letters. Leave blank if not reported.

Example: ENG 101 Composition I → COMPOSITION I

131

1

Student Teaching Course

(student_teaching_course)

Alphabetic

(1 character)

Applies to courses coded with CIP 13 (Education programs) only. Leave blank if the course is not coded CIP 13.

Y — Course fulfills the student teaching requirement for initial certification at the undergraduate or graduate level

N — Course is coded CIP 13 but does not fulfill the student teaching requirement

132

2

General Education Course - Code 1

(general_education_course_code1)

Alphabetic

(2 characters)

The code identifying the general education requirement the course fulfills under the General Education Transfer Policy, from Table 20. Applies to lower and upper division courses only. If the course meets general education requirements in two disciplines, report the second code in General Education Code 2. Leave blank if the course does not fulfill a general education requirement.

134

2

General Education Course - Code 2

(general_education_course_code2)

Alphabetic

(2 characters)

Report the second general education requirements. If the course does not have a second general education code, leave this field blank.

136

5

Previous Course Prefix

(previous_course_prefix)

Alphanumeric

(Max 5 Char)

The course prefix under which the course was previously offered. Leave blank if no change was made.

141

5

Previous Course Number

(previous_course_number)

Numeric

(5 digits)

The course number under which the course was previously offered. Leave blank if no change was made.

146

2

Faculty Employment Status

(Fac_Emp_Status)

Alphabetic

(2 characters)

The faculty member's employment status. Leave blank if a High School Teacher of Record is reported in column 26.

Valid Values:

• FT - Full-time
• PT - Part-time (employed under 30 hours per week on average and teaching on a per-course-section basis, per AAUP guidelines)
• GS - Graduate student

148

2

Faculty Tenure Status

(Fac_Ten_Status)

Alphabetic

(2 characters)

The faculty member's tenure status. Leave blank if a High School Teacher of Record is reported in column 26.

Valid Values:

• T - Tenured
• TT - Tenure-track
• NT - Non-tenure track

150

2

Faculty Title

(Fac_Title)

Alphabetic

(2 characters)

The faculty member's title. Report using the appropriate code from Table 25 . Leave blank if a High School Teacher of Record is reported in column 26.

152

7

Course Section Number

(section)

Alphabetic

(7 characters)

The section number for the course. Each section number must be unique within a specific term. If needed, add a character or number to differentiate sections (e.g., ACC 601 01 and ACC 601 02). Courses taught simultaneously at multiple locations (e.g., on-campus and broadcast off-site) must be treated as separate courses, each with its own section number and descriptive information reported in the Type 3 (Class) file.