Entrance Exam (Type E)
Metrics Validated from Collection: None
Applies to Independent Colleges: No
General Instructions
The Entrance Exam file is designed to inform policies regarding the preparation and college-going experience of students entering an institution. The data reported on this file are used to determine the college readiness of entering students as defined in 13 KAR 2.020 (Guidelines for Admission to the State-supported Postsecondary Institutions in Kentucky) and the Unified Strategy for College and Career Readiness (Senate Bill 1) enacted in 2009. The procedures used to determine college-readiness are described in Table 43.
Nothing in this description of data reporting requirements is intended to imply or require that any student should be placement tested or placed into developmental coursework.
All exam scores should be entered by June 30th.
Cohort
Type E file contains one record for each undergraduate degree-seeking student who enrolled for the first time at an institution during the academic year. Both first-time in college students and first-time transfer students are included. This annual file is expected to include all students so defined on the previous summer, fall and spring semester Type 1 files. Include a record for each student in the cohort, even if all placement data is blank.
Undergraduate degree and credential-seeking students are identified on the Type 1 enrollment file with a stu- dent classification of Freshman (01), Sophomore (02), Junior (03), Senior (04), or Fifth-Year at UK only (14), and may be pursuing a bachelor’s or associate degree, a certificate, or diploma. Nondegree students (classification 05), Post-Baccalaureate Undergraduate Degree-Seeking (30) and dually-enrolled students (classifications 19 and 20) are NOT included.
Exemptions from Testing Requirement Based on Prior Courses Taken
Transfer students and first-time students entering with college-level coursework taken in high school may not be required to undergo placement testing under 13 KAR 2:020 if the student meets one of the following criteria:
- The student has successfully completed one of the supplemental/corequisite or developmental courses at a Kentucky public institution, meeting the learning outcomes for readiness.
- The student has successfully completed, at any institution, supplemental/corequisite or develop- mental course which the reporting institution has determined meets the system-wide learning outcomes forthat.
- The student has successfully completed, at any institution, a college-level course which the report- ing institution has determined is equivalent to a college-level course at their own institution that demonstrates college-level proficiency in a given subject (math, english, or reading).
The Data
The data to be reported on the Entrance Exam file include:
- ACT subject and composite scores;
- SAT scores;
- Scores on the test(s) for which statewide standards for college readiness have been established;
- An indication of whether or not another commercial or institutionally-developed exam was admin- istered by the institution for purposes of placement;
- For cases in which another test (referenced in #4) was administered, an indication of the resulting- course-level placement; and
- Each student’s exemption from a placement testing requirement, if
All scores should be reported as superscores. A superscore is the highest score on an exam or subsection of an exam achieved on multiple attempts. Superscores may come from a single administration of an exam or from a combination of administrations. If your institution recalculates a composite or total score based on superscores drawn from a combination of administrations, the recalculated total score should be reported to CPE.
All students included in the Entrance Exam file cohort are expected to have at least one field reported in each subject area (math, writing, and reading), whether a test score, an institutional placement assessment result, or an exemption flag.
General Instructions
- Placement – The assignment of a student to a course appropriate to the student’s assessed level of read- iness in that subject. Courses are defined primarily as developmental or college-level although math has two advanced levels: college algebra and Course placement is directed by results on one or more entrance exams, a placement exam, or prior college-level coursework completed.
- ACT Scores – The mathematics, english, reading, science reasoning, and composite scores on the ACT assessment that the institution used for placement Test dates are included for each subscore to indicate when that subsection of the test was taken. ACT scores are reported as superscores.
- SAT Scores – The Evidence-Based Reading and Writing, mathematics and total scores on the SAT Assess- ment administered March 2016 or later that the institution used for placement purposes or the Critical Reading, Mathematics, Writing and total scores on the SAT Assessment prior to March 2016 that the insti- tution used for placement purposes. Test dates are included for each subscore to indicate when that sub- section of the test was Note: For Evidence-Based Reading and Writing scores, please put the score in both the SAT Critical Reading and SAT Critical Writing Score fields.
- Statewide Placement Exams – Standardized, subject-specific exams with statewide minimum readiness standards. These exams are administered on campus to supplement or in lieu of ACT or SAT scores, and the results are used to refine the level of placement suggested by the ACT or SAT alone.
- Exemption Status – Whether or not an entering student is exempted from the state placement testing requirement based on standards established by 13 KAR 2:020. Exemption status is to be reported by subject with an “E” if exempt and “N” if not Students can only be marked with a “E” if they have successfully completed previous coursework (dual credit) in the specific area. Exemptions should not be given for any other reason.
- College Ready Status – Students deemed ready in English/Writing, Math, and Reading should be marked as “Y” (Yes) if they are deemed college ready in those subject areas and “N” (No) if they are not deemed college ready in those subject areas.
- Academic Year – Report the academic year for the file that is being submitted. Example: Academic Year 2023-24 should be reported as 202324.
Statewide Benchmarked Placement Exams: Reported in the Entrance Exam File
|
Area |
ACT |
SAT |
KYOTE |
GED College Readiness |
Accuplacer |
ALEKS |
EdReady Diagnostic |
|---|---|---|---|---|---|---|---|
|
English (Writing) |
18 or higher |
22 or higher |
6 or higher |
165 or higher |
250 or higher |
70 or higher |
|
|
Reading |
20 or higher |
24 or higher |
20 or higher |
165 or higher |
250 or higher |
70 or higher |
|
|
Math (Quant Reasoning) |
19 or higher |
510 or higher |
22 or higher |
165 or higher |
250 or higher |
30 or higher |
55 or higher |
|
Math (College Algebra) |
22 or higher |
540 or higher |
14 or higher |
175 or higher |
* |
46 or higher |
65 or higher |
|
Math |
27 or higher |
640 or higher |
15 or higher |
* |
76 or higher |
* |
* Institutions may determine readiness at these levels based on institutional data, as long as students have met the quantitative reasoning benchmark in one of the indentified measures.
Format of Entrance Exam (Type E) Record
One Record Per Student
|
Columns |
Char |
Description |
|---|---|---|
|
1 |
1 |
Form - E |
|
2-9 |
8 |
Institution Number - FICE Code - see Table 1 |
|
10-18 |
9 |
Social Security Number - must be nonblank |
|
19-43 |
25 |
Last Name - left justify |
|
44-58 |
15 |
First Name - left justify |
|
59-60 |
2 |
ACT Math Score - zero fill |
|
61-66 |
6 |
Test Date of ACT Math Score - mmyyyy |
|
67-68 |
2 |
ACT English Score - zero fill |
|
69-74 |
6 |
Test Date of ACT English Score - mmyyyy |
|
75-76 |
2 |
ACT Reading Score - zero fill |
|
77-82 |
6 |
Test Date of ACT Reading Score - mmyyyy |
|
83-84 |
2 |
ACT Science Score - zero fill |
|
85-90 |
6 |
Test Date of ACT Science Score - mmyyyy |
|
91-92 |
2 |
ACT Composite Score - zero fill |
|
93-98 |
6 |
Test Date of ACT Composite Score - mmyyyy |
|
99-101 |
3 |
SAT Critical Reading Score |
|
102-107 |
6 |
Test Date of SAT Critical Reading Score - mmyyyy |
|
108-110 |
3 |
SAT Mathematics Score |
|
111-116 |
6 |
Test Date of SAT Mathematics Score - mmyyyy |
|
117-119 |
3 |
SAT Writing Score |
|
120-125 |
6 |
Test Date of SAT Writing Score - mmyyyy |
|
126-129 |
4 |
SAT Total Score - zero fill |
|
130-135 |
6 |
Test Date of SAT Total Score 0 mmyyyy |
|
136-138 |
3 |
KYOTE College Readiness Math - right justi- fy, zero fill |
|
139-141 |
3 |
KYOTE College Algebra Domain Score - right justify, zero fill |
|
142-144 |
3 |
BLANK |
|
145-147 |
3 |
BLANK |
|
148-150 |
3 |
BLANK |
|
151-153 |
3 |
BLANK |
|
154-156 |
3 |
KYOTE Writing Score - right justify, zero fill |
|
157-159 |
3 |
BLANK |
|
160-162 |
3 |
BLANK |
|
163-165 |
3 |
BLANK |
|
166-168 |
3 |
KYOTE Reading Score - right justify, zero fill |
|
169-171 |
3 |
BLANK |
|
172-174 |
3 |
BLANK |
|
175-177 |
3 |
BLANK |
|
178 |
1 |
BLANK |
|
179 |
1 |
BLANK |
|
180 |
1 |
BLANK |
|
181 |
1 |
BLANK |
|
182 |
1 |
BLANK |
|
183 |
1 |
BLANK |
|
184-193 |
10 |
Institutional ID - Student's Internal ID |
|
194 |
1 |
Math Exemption Flag (E/N) |
|
195 |
1 |
Writing Exemption Flag (E/N) |
|
196 |
1 |
Reading Exemption Flag (E/N) |
|
197-202 |
6 |
Academic Year |
|
203-217 |
15 |
Middle Name - left justify |
|
218-222 |
5 |
Name Suffix - left justify |
|
223-225 |
3 |
GED Math Score |
|
226-228 |
3 |
GED Language Score |
|
229 |
1 |
BLANK |
|
230 |
1 |
BLANK |
|
231 |
1 |
BLANK |
|
232 |
1 |
BLANK |
|
233-234 |
2 |
SAT - Writing and Language Test |
|
235-236 |
2 |
SAT - Reading Test |
|
237-238 |
2 |
SAT2 -Math |
|
239-241 |
3 |
ALEKS Math |
|
242 |
1 |
English/Writing Ready (Y/N) |
|
243 |
1 |
Math Ready (Y/N) |
|
244 |
1 |
Reading Ready (Y/N) |
|
245-247 |
3 |
Accuplacer English |
|
248-250 |
3 |
Accuplacer Math Reasoning |
|
251-252 |
2 |
EdReady English |
|
253-254 |
2 |
EdReady Math |
Last Updated: 3/28/2024