General Information

• Statewide Directory
• Collection Schedule
• Changes Overview
• Collections Overview

Collection Instructions

• Preliminary Enrollment - Type PE
• Enrollment
  • Student Record - Type 1
  • Course Record - Type 2
  • Class Record - Type 3
• Entrance Exam - Type E
• Student Financial Aid - Type A
• End-of-Term Credit - Type G
• Licensure and Certification Exams
• Frontline Healthcare Preliminary Enrollment
• Formal Credentials Conferred - Type 5
• Summer Degrees - Type 5R
• Degree Program Inventory
• Building and Room Record - Types B & R
• Land Holding Updates - Type L
• Facilities Utilization - Type U
• Reconciliation
• Finance

Tables

• Table of Contents

Appendices

• Terms and Definitions
• Technical Guide Operational Definitions

 

Preliminary Enrollment (Type PE)

Metrics Validated: None

Applies to Independent Colleges: Yes

 

KY CPE Preliminary Enrollment	*Full-time undergraduate	*Part-time undergraduate	Full-time graduate	Part-time graduate
Total
Credential Seeking
URM
First-time			NA	NA
Adult			NA	NA
Dual Credit/Dual Enrollment			NA	NA

Technical Definitions

Credential seeking is defined as classification in (01, 02, 03 , 04, 14, 30) and full/part-time in (F, P).

Unduplicated student enrollment count:

• Total undergraduate enrollment determined by Table 7 classification in (01, 02, 03, 04, 05, 13, 14, 19, 20, 30);
• KCTCS counts will be for credential seeking students;
• Full-time undergraduate is equal or greater to 12 enrolled semester credit;
• First-time definition: First Time Student in (Y, S), Classification in (01, 02, 03, 04), and full/part time in (F, P);
• Adult undergraduate enrollment includes those students 25-64 years of age;
• Graduate Credential Seeking by Table 7 classification in (06, 07, 08, 09, 10, 11, 12, 16, 18, 25, 31, 32, 34, 35, 36);
• Graduate Enrollment determined by Table 7 classification in (06, 07, 08, 09, 10, 11, 12, 18, 31, 32, 34, 35, 36);
• Full-time graduate is equal or greater to 9 enrolled semester credit;
• Dual credit is defined as a college-level course of study offered to high school students. This definition is consistent with KRS 002(4). Dual credit is enrollment in high school and college coursework with credit awarded by the college or university and the high school. A high school student may earn both high school and college credit (dual credit) for the same course upon completion of course requirements. A secondary student must apply to the public postsecondary institution and be accepted to participate in dual credit programs. The public postsecondary institution is responsible for the academic integrity of the courses for which postsecondary credit will be awarded; and
• Underrepresented minority (URM) includes Black, American Indian or Alaskan Native, Hispanic or Latino, Native Hawaiian or Other Pacific Islander, and two or more races.

• • The full list of race and ethnicity categories are 1) Nonresident; 2) Black, Non-Hispanic Only; 3) American Indian or Alaskan Native, Non-Hispanic Only; 4) Asian, Non-Hispanic Only; 5) Hispanic or Latino, regardless of race; 6) White, Non-Hispanic Only; 7) Race and Ethnicity Unknown; 8) Two or More Races; and 9) Native Hawaiian or Other Pacific Islander, Non-Hispanic Only.

 

Race and Ethnicity Codes by URM Status

Code	Description	URM?
2	Black, Non-Hispanic Only	Yes
3	American Indian or Alaskan Native, Non-Hispanic Only	Yes
5	Hispanic or Latino, regardless of race	Yes
8	Two or More Races	Yes
9	Native Hawaiian or Other Pacific Islander, Non-Hispanic Only	Yes
1	Nonresident	No
4	Asian, Non-Hispanic Only	No
6	White, Non-Hispanic Only	No
7	Race and Ethnicity Unknown	No