CPE Data Guidelines - Land Holding Updates (Type L)

1

6

Institution ID
(fice)

Numeric
(6 digit)

Your institution’s 6-digit FICE code plus the Campus Number.  Must include all leading or trailing zeros if applicable and cannot be blank.
Reference Table 8 for appropriate values.

7

2

Campus Number
(campus_number)

Numeric
(2 digit)

This number is 00 when an institution has only one campus. The campus number issued
with the institution number to form the institution identification. Refer to Table 8 for campus number. Use
the KPEDS KATS system for updating Campus Codes

9

4

Blank
(blank)

Leave blank
(Spaces)

No data should be entered in this field.

13

6

Blank
(blank1)

Leave blank
(Spaces)

No data should be entered in this field.

19

2

Space Assignment Category
(space_assignment)

Numeric
(2 digit)

See Table 22 for definitions of the space assignment categories. This reporting of space is intended to present a functional classification pattern of space use based on program areas.

21

5

Room Square Footage
(room_sqft)

Numeric
(5 digit)

The sum of the floor area included within the inside faces of the interior walls which form the boundaries of each room. Deductions should not be made for necessary building columns and minor projections.

26

3

Use of Room
(room_use)

Alphanumeric
(3 chars)

The room use codes are listed in Table 17. Refer to NCES 92-165, “4.3.1 Space Use Codes: Definitions, Descriptions, and Limitations,” for a complete description.

29

1

Student Station Type
(student_station_type)

Alphabetic
(1 char)

Report “F” if fixed station, and “M” if movable station. Report only if room used codes 110, 210, and 220

30

5

Actual Number of Student Stations
(actual_number_stations)

Numeric
(5 digit)

A count of the number of desks or chairs for students in a room used
for instruction. Report only if room used codes 110, 210, and 220; all others zero fill.

35

6

Date of Inventory
(date_inventory)

Date
(MMYYYY)

Month and four-digit year that the inventory is taken.

41

6

Date Record Updated
(date_updated)

Date
(MMYYYY)

Month and four-digit year record updated

47

7

Blank
(blank2)

Leave blank
(Spaces)

No data should be entered in this field.

54

6

Academic Year
(sem)

Numeric
(5 digit)

Must be 2 consecutive years between 2000 and today. Example: 202425
YYYYYY

60

10

Building Number
(bldg_number)

Numeric
(Max of 10 Digits)

Enter the unique building code (up to 10 digits) assigned to the instructional facility where the course is held. This code must match the official inventory maintained by the institution’s physical facilities department.

70

12

Room Number and Suffix
(room_number)

Numeric
(Max of 12 Digits)

Enter the room number (up to 11 digits) along with a one-digit suffix if applicable. This number uniquely identifies the room within the building listed in the Building Number (bldg_number) field. The value must align with the room assignment in the institution’s facilities inventory system.