CPE Data Guidelines - Collections Overview
For the 2023-2024 Comprehensive Guidelines, the following changes occured:
- The columns for Section Number were increased from five to seven for Types 2, 3, G and U. The columns from previous collections were made to be blank and Section Number was moved to the end of the collection.
- The Enrollment collections had their due extended two
- Since this collection was extended, it is important that collections be submitted by the due date. Extensions will be limited for these collections.
- The Innovative Scholarship was added to Type
- The Student Financial Aid Index was added to Type
- Type U asked for the room number twice so the duplicate was made to be
- Full-time dual credit was added to Preliminary
- Type T was removed and transfer-related fields were added to Type 1 starting with the Fall 2023 Enrollment Collection. Summer 2023 will follow the previous year's guidelines.
- Race and ethnicity categories will be updated to reflect the change to the "nonresident" category once IPEDS releases guidance for 2023-24.
- Changes occured to the metrics The metrics that were removed and added are detailed in the table below.
Collection | Metrics Validated | Collection Period |
---|---|---|
Degrees (Type 5) | Time-to-degree Degrees and credentials conferred | July-August |
Summer Degrees (Type 5R) |
Three-year Graduation Rate (KCTCS) Six-year Graduation Rate (4-Year Public) Outcome Measures - Removed |
October |
Fall Enrollment (Type 1) | Enrollment Diversity First-to Second-year Retention Undergraduate Enrollment Transfer Rate (KCTCS Only) | October-November |
Student Financial Aid | Degrees and credentials conferred - low-income Unmet Need | November |
The Comprehensive Guidelines outlines how to fill out forms related to various collections; those collections can be broken down into five major categories:
Major Category | Collections |
---|---|
Students | Enrollments |
Preliminary Enrollment | |
Reconciliation File | |
End-of-Term Credit | |
Grades Crosswalk | |
Entrance Exam File | |
Student Financial Aid | |
Licensure and Certifications | |
Degrees | |
Estimated Degrees and Other Formal Award Conferred | |
Degrees and Other Formal Awards Conferred | |
Programs and Courses | Degree Program Inventory |
Facilities | Building and Room Updates |
Land Holdings Updates | |
Facilities Utilization |
Last Updated: 11/1/2023